> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/backoffice/backoffice/scheduler/show-or-hide-an-employee-in-the-scheduler.md).

# Show or hide an employee in the Scheduler

Use the group setup to decide which employees appear in the **Scheduler**.

This helps keep the planning board focused and ordered.

### Where to manage visibility

You can manage employee visibility from:

* the **Scheduler** itself, including the **plus icon**
* **Settings → Groups → Groups & Group Members**

Only active employees can be shown on the Scheduler.

{% stepper %}
{% step %}

### Open Groups & Group Members

Go to **Settings → Groups → Groups & Group Members**.
{% endstep %}

{% step %}

### Find the employee

Locate the employee in the group overview or in the available employees list.
{% endstep %}

{% step %}

### Show or hide the employee

Use the **eye icon** to make the employee visible or hidden.
{% endstep %}

{% step %}

### Move the employee if needed

Drag the employee to the right group and position.

This also affects the order on the Scheduler.
{% endstep %}
{% endstepper %}

### Adjust the order of employees

You can change the order by:

* dragging employees to a new position
* setting a sequence number in the group member setup

### Frequently asked questions

<details>

<summary>Why is an employee missing from the Scheduler?</summary>

The employee may be hidden, inactive, or not assigned to a visible group.

</details>

<details>

<summary>Do I need a group before employees appear?</summary>

Yes.

At least one visible group is needed.

</details>

<details>

<summary>Why does the Scheduler still show the old employee name?</summary>

If an old employee record was reused, a connected device can keep the old name.

Disconnect the device and connect it again.

</details>

### Related topics

* [**Organize employees into groups**](/backoffice/backoffice/scheduler/organize-employees-into-groups.md)
* [**Set employee availability**](/backoffice/backoffice/scheduler/set-employee-availability.md)
* [**Scheduler**](/backoffice/backoffice/scheduler.md)


---

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