> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/backoffice/backoffice/settings/create-free-fields.md).

# Create free fields

Free fields let you store extra information that standard fields do not cover.

You can add them to work orders, objects, customers, and other record types. They are available in the BackOffice and the mobile app.

### When to use free fields

Use a free field when you need to capture data such as:

* a certification number on an object
* an internal reference on a work order
* a custom date, number, or text value

### Create a free field

{% stepper %}
{% step %}

### Open Free fields

Go to **Settings**. Search for **Free Fields**.
{% endstep %}

{% step %}

### Add a field

Click **Add**. Choose the **Entity** where the field should appear.
{% endstep %}

{% step %}

### Complete the setup

Fill in these values:

* **Name**
* **Reference code (TAG)**
* **Type**
* **Free field number**
* **Mandatory**, if needed
  {% endstep %}

{% step %}

### Save

Click **Save**. The field is now available on the selected entity.
{% endstep %}
{% endstepper %}

{% hint style="info" %}
Use a clear TAG value. You can reuse it in templates and forms.
{% endhint %}

### FAQ

<details>

<summary>Are free fields visible in the mobile app?</summary>

Yes. Field employees can view and edit them in the app.

</details>

<details>

<summary>How many free fields can I create?</summary>

Each entity supports up to 50 free fields.

</details>

<details>

<summary>Can I use a free field in a PDF or form?</summary>

Yes. Use the field TAG in your templates.

</details>

### Related settings

* [Configure object free fields](/backoffice/backoffice/objects/configure-object-free-fields.md)
* [Use free fields for projects](/backoffice/backoffice/projects/set-up-projects/use-free-fields-for-projects.md)
* [Settings](/backoffice/backoffice/settings.md)


---

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