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Configure Billit imports

Choose which customers and products OutSmart imports from Billit.

Use the import settings to choose which data OutSmart pulls from Billit.

The selected imports run automatically in the background.

Only records created or changed since the last sync date are imported.

Available import options

Materials

Import Billit products into materials in OutSmart.

A product needs both a Reference and a Description.

If one of these fields is missing, OutSmart skips the product and logs an error.

Relations

Import Billit customers into relations in OutSmart.

A customer needs these fields:

  • customer number

  • name

  • street

  • postal code

  • city

If one of these fields is missing, OutSmart skips the customer and logs an error.

1

Open the Billit settings

Go to Settings → General → Software integrations.

Open Billit.

2

Choose the import options

In Import settings, enable Materials and/or Relations.

Each option works separately.

3

Save the settings

Click Save.

The selected imports then run automatically.

4

Run a manual import if needed

Click the import icon next to an option.

Or click Sync to run the full sync right away.

How matching works

  • Existing materials update when the product code already exists in OutSmart.

  • Existing relations update when the debtor number already exists in OutSmart.

  • New records are created when no match is found.

Frequently asked questions

How often does the import run?

The integration runs automatically in the background.

You can also start a manual import at any time.

Why was a customer not imported?

The customer is usually missing one of the required fields.

Check the customer number, name, street, postal code, and city in Billit.

Then review the log for the exact message.

Why was a product not imported?

The product is usually missing a Reference or Description.

Fill in both fields in Billit.

Then review the log for the exact message.

What happens when the material or relation already exists in OutSmart?

OutSmart updates the existing record when the code matches.

This keeps the latest Billit data aligned.

Related topics

PreviousSet up Billit
NextConfigure Billit exports

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