> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/integrations/integrations/king/configure-king-exports.md).

# Configure King exports

Use the export settings to send completed **work orders** from **OutSmart** to **King** as orders.

The export runs automatically at regular intervals.

You can also start an export manually from the settings page.

### When OutSmart exports a work order

If a work order already has a linked **King order number**, OutSmart updates that order.

It sends the materials, worked hours, and selected text lines.

If the work order has no linked King order number, OutSmart can create a new order.

This works only when **Create new order** is enabled.

### Export options

#### Orders

Turn on **Orders** to activate the export.

#### Work order status

Choose which work status triggers export.

By default, OutSmart uses **1 - Naar King**.

Only work orders with the selected status are processed.

#### Default warehouse

Choose a default warehouse for material lines.

OutSmart uses this when a material line has no specific warehouse.

#### Hour rounding

Round worked hours before export.

You can choose:

* no rounding
* round to 5 minutes
* round to 15 minutes
* round to 30 minutes

Hours are always rounded up.

#### Work description

Turn this on to add the work description as a text line on the King order.

#### Create new order

Turn this on when OutSmart should create a King order for work orders without a linked King order number.

If this stays off, only linked King orders are updated.

#### Approve order

Turn this on to approve and release the new order for delivery in King immediately.

Without this option, the order still needs manual approval in King.

#### Order line sequence

Choose the order of exported lines in King.

Available sequences are:

* materials, hours, text lines
* hours, materials, text lines
* text lines, materials, hours
* text lines, hours, materials

#### Assign relation

Choose whether King should use the **customer relation** or the **invoice relation** from the work order.

This decides which debtor number OutSmart uses.

#### Extra text lines

Add up to four extra text lines to the King order.

Use the tag selector to build each line from work order data.

#### Interim updates

Turn on **Interim updates** when you want to export changes before the work order is completed.

You can then configure two extra options.

**Order update status**

Choose which work order status triggers the interim export.

When a work order reaches this status, OutSmart sends its current hours and materials to King.

**Create interim order**

Turn this on when OutSmart should create the King order at the interim status.

Use this when you want the order to exist in King before the work is finished.

{% stepper %}
{% step %}

### Open the King settings

Go to **Settings → Software integrations**.

Open **King**.
{% endstep %}

{% step %}

### Turn on order export

Select **Orders** in the export section.
{% endstep %}

{% step %}

### Choose the export trigger

Select the work status that should trigger export.

Leave the default if you use **1 - Naar King**.
{% endstep %}

{% step %}

### Configure the export options

Choose the default warehouse, hour rounding, work description, create new order, approve order, order line sequence, and assign relation settings.
{% endstep %}

{% step %}

### Add extra text lines if needed

Use the tag selector to build up to four extra text lines.
{% endstep %}

{% step %}

### Configure interim updates if needed

Turn on **Interim updates**.

Then choose the update status and whether OutSmart should create the order at that stage.
{% endstep %}

{% step %}

### Save the setup

Click **Save**.
{% endstep %}

{% step %}

### Run a manual export when needed

Click **Export workorders** to export all eligible work orders immediately.
{% endstep %}
{% endstepper %}

### Before you export

Check these points first:

* the work order has the correct export status
* the material lines exist in King as articles
* the hour types exist in King as rates
* a warehouse is available for every material line
* enable **Create new order** when no King order number exists yet

### Frequently asked questions

<details>

<summary>What happens if a material does not exist in King?</summary>

The export fails for that order line.

Make sure the material exists in King as an article, or import it first.

</details>

<details>

<summary>What happens if an hour type does not exist in King?</summary>

The export fails for that order line.

Make sure the hour type exists in King as a rate.

</details>

<details>

<summary>What happens if no warehouse code is available?</summary>

The export fails for that work order.

Set a default warehouse in the export settings.

</details>

<details>

<summary>What is the difference between “Create new order” and “Create interim order”?</summary>

**Create new order** creates the King order when the completed work order is exported.

**Create interim order** creates it earlier, when the work order reaches the interim update status.

</details>

<details>

<summary>What does “Approve order” do?</summary>

It approves the newly created order in King automatically.

That makes the order ready for further processing without manual approval.

</details>

### Related topics

* [**King**](/integrations/integrations/king.md)
* [**Configure King imports**](/integrations/integrations/king/configure-king-imports.md)
* [**Troubleshoot King**](/integrations/integrations/king/troubleshoot-king.md)


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