> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/integrations/integrations/visma-eaccounting/what-is-visma-eaccounting.md).

# What is VISMA eAccounting?

**VISMA eAccounting** connects OutSmart with your **VISMA eAccounting** administration.

It reduces double entry between field work and accounting.

VISMA eAccounting is a cloud-based accounting platform.

It is used widely in Sweden and other Nordic countries.

### What you do with VISMA eAccounting

* import customers, materials, hour types, projects, and sales orders into OutSmart
* export completed work orders as sales orders or invoice drafts
* create missing customers and materials in VISMA eAccounting during export

### What syncs between both systems

With **VISMA eAccounting** in OutSmart, you can:

* import **relations** from VISMA eAccounting into customers
* import **articles** into materials and hour types
* import **active projects** into OutSmart projects
* import **confirmed sales orders** into work orders
* export completed **work orders** as sales orders
* export completed **work orders** as invoice drafts
* export new **customers** from OutSmart to VISMA eAccounting
* export new **materials** from OutSmart to VISMA eAccounting

### How the connection works

OutSmart connects to VISMA eAccounting through a secure **OAuth** login.

You sign in on the VISMA eAccounting login page.

OutSmart receives an access token after you approve the connection.

OutSmart does not store your VISMA eAccounting password.

The token refreshes automatically in the background.

### How import works

VISMA eAccounting stores products and services together as **articles**.

OutSmart uses the article unit to decide the type.

Articles with an hour-based unit become hour types.

All other articles become materials.

### What you need first

Before you start, make sure you have:

* access to **Settings → General → Software integrations**
* an active **VISMA eAccounting integration** in the **License Manager**
* access to the correct **VISMA eAccounting** company

### Important to know

* The sync runs automatically every **15 minutes**.
* You can also start a manual sync from the settings page.
* Projects import only when they are **Active**.
* Sales orders import only when they are **Confirmed**.
* Invoice exports create a **draft invoice** in VISMA eAccounting.
* The integration runs in the background during daily use.

### How the process works

1. Activate the integration in the **License Manager**.
2. Connect your VISMA eAccounting account.
3. Choose which data OutSmart should import.
4. Choose which data OutSmart should export.
5. Save the settings.
6. Run the first sync.

### Frequently asked questions

<details>

<summary>Do I need a separate license for VISMA eAccounting?</summary>

Yes.

You must purchase the VISMA eAccounting integration through the **License Manager** before you can use it.

</details>

<details>

<summary>Is my VISMA eAccounting password stored in OutSmart?</summary>

No.

The connection uses OAuth.

You sign in on the VISMA eAccounting login page.

OutSmart stores a token, not your password.

</details>

<details>

<summary>How often does the sync run?</summary>

The sync runs automatically every **15 minutes**.

You can also start a manual sync from the settings page.

</details>

<details>

<summary>Which data can sync between OutSmart and eAccounting?</summary>

OutSmart can import customers, materials, hour types, projects, and sales orders.

OutSmart can export completed work orders as sales orders or invoice drafts.

OutSmart can also create missing customers and materials in VISMA eAccounting.

</details>

### Related topics

* [**VISMA eAccounting**](/integrations/integrations/visma-eaccounting.md)
* [**Set up a software integration**](/integrations/integrations/set-up-a-software-integration.md)
* [**What are Integrations?**](/integrations/integrations/what-are-integrations.md)


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