Troubleshoot VISMA.net

Review the log and fix common VISMA.net connection, import, and export errors.

Use the log in the VISMA.net settings to review imports, exports, and errors.

Each log entry shows when the sync ran and what happened.

Click an entry with the orange error icon to open the full details.

1

Open the VISMA.net settings

Go to Settings → General → Software integrations.

Open VISMA.net.

2

Open the log

Review the log panel on the right side.

Then open the latest warning or error entry.

3

Read the full message

Use the full error details to find the exact cause.

Check which record or setting is involved.

4

Fix the cause and retry

After you correct the issue, run Export work orders or the relevant Sync action again.

Quick checks first

Check these points before you go deeper:

• the connection is still active
• the authentication token is still valid
• the correct import or export settings are saved
• the customer and material codes still match
• the work order is ready for export

Common error messages

Material X on work order Y not found in VISMA.net

A material on the work order does not exist in VISMA.net.

Turn on New material so OutSmart creates it automatically.

Or make sure the material codes match in both systems.

Relation X on work order Y not found in VISMA.net

The customer on the work order does not exist in VISMA.net.

Turn on New relation so OutSmart creates it automatically.

Or import the customer from VISMA.net first.

Work order Y relation X does not exist in OutSmart

The work order does not have a valid customer in OutSmart.

Make sure the correct customer is linked to the work order.

The quantity of material X has to be greater than 0

A material line has quantity 0.

Change the quantity to a value greater than zero before you export again.

Please specify whether to send the work order as a sales order or a sales invoice

The export format is not set.

Open the export settings, choose Sales order or Sales invoice, and save.

Error refreshing API token. Unable to access API

The access token expired and could not be refreshed.

Disconnect the integration and connect it again through the VISMA.net login page.

API token invalid. Please reauthenticate

The stored token is no longer valid.

Click Login on the settings page and sign in again.

Error creating customer in VISMA.net

VISMA.net could not create the customer during export.

Read the full error details.

Then make sure the customer in OutSmart has the required data, such as name and address.

Frequently asked questions

Where do I find the sync log?

Open the VISMA.net settings.

The log is visible on the right side.

Is “Niks te importeren/exporteren” an error?

No.

It means the sync ran successfully, but there was no new data to process.

How do I reconnect when the connection expired?

Click the disconnect button in the log header.

Then sign in again through the VISMA.net login page.

A work order failed with error status. What should I do?

Reset the workstatus to the correct export status if it was set to Error.

Then run the export again.

A work order exported, but I cannot find it in VISMA.net. What should I do?

Check the log in OutSmart first.

If the export was successful, check the right area in VISMA.net.

For sales orders, check the sales order section.

For sales invoices, check the customer invoice section.

Related topics

• VISMA.net
• Set up VISMA.net
• Configure VISMA.net exports