> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/integrations/integrations/wefact/what-is-wefact.md).

# What is WeFact?

Understand what WeFact syncs with OutSmart and how the integration works.

**WeFact** connects OutSmart with your WeFact environment.

It reduces double entry between field work and invoicing.

### What you do with WeFact

* import customers, products, hour types, product groups, and quotations
* export completed work orders to WeFact as invoices or quotations
* create missing customers and products in WeFact during export when needed

### What syncs between both systems

OutSmart can import this data from WeFact:

* **products** into **materials**
* **customers** into **relations**
* **products from the Uursoorten group** into **hour types**
* **product groups** into **categories**
* **quotations** into **work orders**

OutSmart can export this data to WeFact:

* **work orders** as **invoices**
* **work orders** as **quotations**

### How the export flow works

A work order in OutSmart can be sent to WeFact as an invoice or quotation.

Before export, OutSmart can create a missing customer or product in WeFact.

The work status on the work order controls two things:

* whether hours are included in the export
* whether WeFact creates the document as **draft** or **sent**

### How quotation import works

WeFact quotations import as new work orders in OutSmart.

Only quotations with the custom field **werkbonapp** set to **1** are imported.

After import, OutSmart marks the quotation so it does not import again.

### What you need first

Before you start, make sure you have:

* access to **Settings → General → Software integrations**
* an active **WeFact** integration license
* a valid **WeFact security code**

### Important to know

* The connection uses the **WeFact API security code**.
* OutSmart does **not** store your WeFact password.
* The automatic sync runs every **hour**.
* You can also click **Sync** to start a manual sync.

### Frequently asked questions

<details>

<summary>How often does the integration sync?</summary>

The integration syncs automatically once every hour.

You can also start a manual sync from the settings page.

</details>

<details>

<summary>Do I need a separate license for WeFact?</summary>

Yes.

The WeFact integration must be enabled in your OutSmart license.

</details>

<details>

<summary>Can I export work orders as quotations instead of invoices?</summary>

Yes.

Choose **Quotation** under **Work order type** in the export settings.

</details>

<details>

<summary>What happens to new customers and materials on a work order?</summary>

OutSmart can create them in WeFact before export.

Turn on **New relation** and **New material** in the export settings when needed.

</details>

### Related topics

* [**WeFact**](/integrations/integrations/wefact.md)
* [**Set up WeFact**](/integrations/integrations/wefact/set-up-wefact.md)
* [**Configure WeFact imports**](/integrations/integrations/wefact/configure-wefact-imports.md)
* [**Configure WeFact exports**](/integrations/integrations/wefact/configure-wefact-exports.md)
* [**Set up a software integration**](/integrations/integrations/set-up-a-software-integration.md)


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