> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/marketplace-packages-and-power-ups/power-ups/certificates/assign-certificates-to-employees.md).

# Assign certificates to employees

An employee certificate links a certificate type to one employee.

Each assignment stores the certificate details and validity period.

### What an employee certificate contains

Each assignment can include:

* the **Certificate type**
* the **Employee**
* the **Certificate number**
* the **Start date**
* the **Expiration date**

The current status depends on the dates you enter.

{% stepper %}
{% step %}

### Open Employee Certificates

Go to **HRM → Employee Certificates**.
{% endstep %}

{% step %}

### Add a new assignment

Click **Add** or **Create**.
{% endstep %}

{% step %}

### Select the certificate type and employee

Choose the correct **Certificate type**.

Then select the **Employee**.
{% endstep %}

{% step %}

### Fill in the certificate details

Enter the **Certificate number**.

Set the **Start date** and **Expiration date**.
{% endstep %}

{% step %}

### Save the assignment

Click **Save**.

The certificate is now linked to the employee.
{% endstep %}
{% endstepper %}

### Frequently asked questions

<details>

<summary>What if I leave the expiration date empty?</summary>

The certificate stays valid without an end date.

</details>

<details>

<summary>Can I assign the same certificate type more than once?</summary>

Yes. That can be useful for renewals or different levels.

</details>

<details>

<summary>How do I see which certificates expire soon?</summary>

Use filters, sorting, or the dashboard widget on employee certificates.

</details>

### Related articles

* [**Create certificate types**](/marketplace-packages-and-power-ups/power-ups/certificates/create-certificate-types.md)
* [**Manage certificate attachments**](/marketplace-packages-and-power-ups/power-ups/certificates/manage-certificate-attachments.md)
* [**Track certificate expiration dates**](/marketplace-packages-and-power-ups/power-ups/certificates/track-certificate-expiration-dates.md)


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