> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/marketplace-packages-and-power-ups/power-ups/certificates/track-certificate-expiration-dates.md).

# Track certificate expiration dates

Tracking expiration dates helps you keep certificates valid and plan renewals on time.

OutSmart determines the certificate status from the start date and expiration date.

### Certificate statuses

A certificate can be:

* **Active**
* **Expired**
* **Not yet valid**

Use the employee certificate overview to find certificates that need action.

{% stepper %}
{% step %}

### Open Employee Certificates

Go to **HRM → Employee Certificates**.
{% endstep %}

{% step %}

### Filter by expiration date

Open the filters.

Set the period you want to review.
{% endstep %}

{% step %}

### Sort the results

Sort by **Expiration date**.

This shows the most urgent certificates first.
{% endstep %}

{% step %}

### Open a certificate

Click a result to view the details.

Update the dates if needed.
{% endstep %}
{% endstepper %}

### Practical tips

* Review expiring certificates every week.
* Filter the next 30 days for renewals.
* Keep expired certificates for history.

### Frequently asked questions

<details>

<summary>How do I see certificates that expire soon?</summary>

Filter by an upcoming expiration period, such as the next 30 days.

</details>

<details>

<summary>What happens to expired certificates?</summary>

They stay in the system and are marked as expired.

</details>

<details>

<summary>Can I notify employees automatically?</summary>

That depends on your configuration and processes.

</details>

### Related articles

* [**Assign certificates to employees**](/marketplace-packages-and-power-ups/power-ups/certificates/assign-certificates-to-employees.md)
* [**Filter and sort employee certificates**](/marketplace-packages-and-power-ups/power-ups/certificates/filter-and-sort-employee-certificates.md)
* [**Certificates Widget on the Dashboard**](/marketplace-packages-and-power-ups/power-ups/certificates/insight-into-your-certificates-on-the-dashboard.md)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://knowledge.out-smart.com/marketplace-packages-and-power-ups/power-ups/certificates/track-certificate-expiration-dates.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.