Track certificate expiration dates

Monitor active, expired, and upcoming certificate validity dates in the BackOffice.

Tracking expiration dates helps you keep certificates valid and plan renewals on time.

OutSmart determines the certificate status from the start date and expiration date.

Certificate statuses

A certificate can be:

• Active
• Expired
• Not yet valid

Use the employee certificate overview to find certificates that need action.

1

Open Employee Certificates

Go to HRM → Employee Certificates.

2

Filter by expiration date

Open the filters.

Set the period you want to review.

3

Sort the results

Sort by Expiration date.

This shows the most urgent certificates first.

4

Open a certificate

Click a result to view the details.

Update the dates if needed.

Practical tips

• Review expiring certificates every week.
• Filter the next 30 days for renewals.
• Keep expired certificates for history.

Frequently asked questions

How do I see certificates that expire soon?

Filter by an upcoming expiration period, such as the next 30 days.

What happens to expired certificates?

They stay in the system and are marked as expired.

Can I notify employees automatically?

That depends on your configuration and processes.

Related articles

• Assign certificates to employees
• Filter and sort employee certificates
• Certificates Widget on the Dashboard