> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/marketplace-packages-and-power-ups/power-ups/forms/what-is-forms.md).

# What is Forms?

Forms are digital documents that employees complete during a work order.

Use them to collect consistent answers, signatures, photos, and inspection results.

### What Forms helps you do

Forms help you:

* ask the same questions on the same type of work
* require key information before a work order is closed
* keep a consistent record across your team

### How Forms works

You create forms in the BackOffice.

Then you link them to a work type or a single work order.

Employees complete the form in the mobile app.

The completed result stays attached to the work order and can be used in PDF output.

### Two types of Forms

**Standard Forms** show a list of questions and fields.

Use them when speed matters more than layout.

**Visual Forms** use a PDF with fields placed directly on it.

Use them when the document layout must stay fixed.

### When to use Forms

Use Forms when:

* the same job always needs the same questions
* you need proof such as a photo or signature
* you want employees to capture specific data before completion

### Availability

Forms is available from the **Team** license and above.

You need to activate it before you can use it.

Visual Forms may need an extra add-on.

### FAQ

<details>

<summary>Can a work order have more than one form?</summary>

Yes.

You can link multiple forms to one work order.

</details>

<details>

<summary>Can I use different forms for different work types?</summary>

Yes.

Link each form to the work types that need it.

</details>

<details>

<summary>Do employees need to complete the form before closing the work order?</summary>

That depends on the form setup.

Required fields or required forms must be completed first.

</details>

### Related topics

* [Activate Forms](/marketplace-packages-and-power-ups/power-ups/forms/activate-forms.md)
* [Create a form](/marketplace-packages-and-power-ups/power-ups/forms/create-a-form.md)
* [What is Visual Forms?](/marketplace-packages-and-power-ups/power-ups/forms/what-is-visual-forms.md)


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