Set up employees and working hours

Set availability and default working hours per employee for Timesheets.

Before employees register hours, first set up their availability.

That availability defines the default work week and helps process hours correctly.

1

Open Timesheets

Log in to the OutSmart BackOffice.

Go to Timesheets in the left menu.

2

Check the employee overview

The module opens with an overview of all employees.

New employees are often set to a default work week of 40 hours.

3

Open the employee settings

Go to Settings → Employees in the bottom-left corner.

Click Edit for the employee you want to change.

4

Set the availability

Scroll to Availability.

Set the working hours per day.

You can also set evening hours and weekends.

5

Save the changes

Click Save.

The configured hours then become visible in Timesheets.

Practical tips

• Set part-time schedules directly per day.
• Use separate times for evening or weekend shifts.
• Always check new employees before they submit hours.

What this affects

Availability helps with:

• recognizing regular working hours
• separating overtime or exceptional hours
• better post-calculation per employee