> For the complete documentation index, see [llms.txt](https://knowledge.out-smart.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.out-smart.com/mobile-app/android-outsmart-next/core-functionalities/adding-and-managing-materials-and-items.md).

# Adding and managing materials and items

## Adding and managing materials and items

Register materials during the job or before you complete the work order.

Use **Material Catalog** when the item already exists.

Use **New Item (Material)** when you need an ad-hoc line.

The **Materials** section can contain shared catalog items, warehouse stock, and manual entries.

### Common ways to add materials

* Select an item from **Material Catalog**.
* Pick stock from **Warehouses**.
* Add a manual line through **New Item (Material)**.

### Add a catalog item

{% stepper %}
{% step %}

### Open the work order

Go to **Materials** inside the work order.
{% endstep %}

{% step %}

### Choose the source

Open **Material Catalog** or **Warehouses**.

Search or browse for the item.
{% endstep %}

{% step %}

### Confirm quantity and details

Enter the quantity.

Adjust the visible unit, price, or description if allowed.

Save the line.
{% endstep %}
{% endstepper %}

### Add a manual item

Use **New Item (Material)** when the material does not exist yet.

Enter the description and quantity.

Add extra price or unit details if your setup allows it.

Use clear descriptions for ad-hoc lines so they remain understandable in the completed work order.

### Keep in mind

* Warehouse access can be restricted.
* Price fields can be read-only.
* Required fields must be completed before saving.


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