Register hours

Register working time and travel time on work orders or as separate entries through Timesheets.

Employees can register hours in two ways:

• on a work order
• through Timesheets for separate entries

Use the work order timer for job-related time.

Use Timesheets for time that does not belong to one work order.

This page covers the shared mobile flow.

Use it for cross-platform guidance.

For screen-specific steps, use iOS - OutSmart App or Android - OutSmart NEXT.

Register hours on a work order

1

Open the work order

Open the correct work order in the app.

2

Start the timer

Tap Start when the work begins.

Choose travel time or working time.

3

Stop the timer

Tap Stop when you are done.

You can still adjust the details afterward if needed.

4

Finish the work order

Add any required materials, photos, or forms.

Then complete the work order and send it.

After sending, the hours appear in the BackOffice under the work order Work periods section.

Register hours through Timesheets

Use Timesheets for entries such as:

• internal meetings
• administrative work
• warehouse activities

You can also register expenses and mileage there when that is enabled.

1

Open Timesheets

Open Timesheets in the app.

If you do not see it, ask your administrator to enable it.

2

Create the entry

Create a new entry and choose the activity type.

3

Enter the time

Fill in the date, start time, and end time.

You can also use the timer.

4

Save

Save the entry so it becomes available in the BackOffice.

How hour types work

The app distinguishes between working time and travel time.

OutSmart can also apply the correct hour type automatically based on the day and time.

FAQ

I do not see Timesheets in the app. What should I do?

The module must be enabled in the app settings for that employee.

Can I register hours for a colleague?

That depends on your setup.

Some accounts allow employees to register time for other team members.

What is the difference between work time and travel time?

Work time is time spent on the job.

Travel time is time spent travelling to and from the customer.

Related topics

• What is the OutSmart mobile app?
• Complete a work order
• Paired devices
• What is Timesheets?
• Device policies and settings